Website Community Action Board of Santa Cruz County
Program/Location: CAB Admin/Fiscal Office, 406 Main Street, Suite 207,
Watsonville CA 90576
Hours: 37.5 hr/week, including occasional evenings and weekends; EXEMPT position
Salary: $87,750/year – $93,600/year
Benefits: Medical (employee share of cost depending on plan selected), vision, life, dental (employee pays half of dental) insurance, Retirement plan (401K plan after six months), 24 days annual leave to start, and 12 paid holidays per year.
Reports to: Chief Financial Officer (CFO)
To Apply: Submit resume and cover letter to HR @cabinc.org or apply on-line at Indeed.com ASAP; Open until filled.
OVERVIEW & POSITION DESCRIPTION:
Under the direction of the CFO, and in close cooperation with the CAB Executive Team, program directors, coordinators, and human resources, the Controller will prepare, monitor, analyze, and revise program budgets and budget forecasts. Responsibilities include supervision of accounting staff, billing manager, and record keeping of the financial operations of the agency’s fiscal department. Responsible for the production of timely financial statements, budgets, ad hoc finance reports, and financial analysis. The Controller works closely with all management within the organization.
Supports the organization’s mission, vision, and values through excellence and competence, collaboration, innovation, respect, commitment to community, and accountability and ownership.
DUTIES & RESPONSIBILITIES:
Under the direction of the CFO, prepares, performs, monitors and analyzes budgetary and purchasing processes, providing reports, analysis, and revisions as necessary.
Prepares, develops, and maintains written internal records, financial documents and procedures, for all fiscal records and reporting, and in preparation for audits.
Supervises ongoing fiscal office operations, to include: Payroll, accounts payable. accounts receivable, purchasing, taxes, and related bookkeeping and accounting functions.
Consults with the CFO in the formulation of policies and procedures and assumes responsibility for the implementation of the same.
Regularly reviews federal, state, and local procedures, policies, and regulation requirements regarding financial record keeping and reporting, implementing procedural changes as necessary to ensure timely compliance.
Supervise the regular review of funding source files for reporting requirements, etc. to ensure contact compliance. Serve as or delegate point of contact with funders on financial report requirements, etc.
Prepares monthly financial reports for the CFO, which indicates by cost center monthly expenses to date, year-to-date expenses, as well as current and forecasted budget status.
Develops and maintains computer and manual systems for fiscal functions, ensuring timely and accurate reporting.
Works jointly with the CFO, Accounting & Budget Analyst, Program Directors & managers to prepare monthly financials reports and quarterly reports in accordance with grant/funding requirements.
Responsible for supervision, training, and evaluation of staff and ensures that their activities/functions contribute to the timely, effective, and efficient utilization of agency resources.
Coordinates periodic audits required by funding agencies, providing requested information, reconciling differences, and modifying procedure as required. Coordinates and implements recommendations from management findings incurred by audits.
Has primary responsibility for coordination of the agency’s annual financial audit and its timely completion.
Regularly monitors agency cash flow, loan patterns, and investigates processes as appropriate.
Participates in special analysis and studies.
Supervise Accounting & Budget Analyst to provide financial analysis and budget revisions to the directors and/or their designee to meet changing funding and/ or service needs, to optimize the cost effectiveness of services, and to ensure consistent staffing. Must use confidentiality and discretion in handling confidential issues/projects.
Serves as the fiscal contact for program directors and acts as liaison between program directors and other administrative departments for non-specialized issues.
Attends Directors, Programs and staff meetings as necessary.
Communicates effectively and responds to co-worker and customer needs, representing CAB’s values.
Performs other related duties as necessary or assigned
Knowledge of general fund accounting principles and practices
Experience monitoring government grants
Knowledge and experience in budgetary control techniques, monitoring, and analysis for programs with multiple funding sources
Competence with fiscal record keeping procedures and reporting requirements; Experience working with financial software, data base applications and analytic reporting systems (familiarity with MIP accounting software PREFERRED and QuickBooks is REQUIRED)
Strong spreadsheet and data processing computer applications skills; Highly proficient in Excel REQUIRED; expertise in designing analyses and workbooks that minimize hard-coding and are structured in a way that can be easily replicated.
Management experience required
Be able to create a clear and accurate financial worksheet
Read and interpret complex regulations and policies
Effectively use an in-house computer system to work with data and generate reports
Communicate tactfully, cooperatively, and effectively with other agency staff members, including program directors, agencies, community organizations, representatives of funding sources, and the public, including people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles.
5 years+ of fund accounting/budgeting experience managing multiple million-dollar budgets OR BA/BS in accounting/finance or related field and 4+ years of experience managing multiple million-dollar budgets REQUIRED.
Must exercise integrity, confidentiality and discretion in working with supervisors and staff.
Must pass criminal background check and maintain a clean record.
Must have a clean driving record and insured vehicle.
Must be fully vaccinated against COVID-19.
Bilingual Spanish/English preferred
CAB embraces the values of Diversity, Equity and Inclusion (DEI)
We may require background checks on final candidates consistent with funding regulation requirements and are a Drug-Free Work Place.
The hired candidate will adhere to CAB’s standard of upholding the agency’s mission, values and code of ethics through a commitment to confidentiality and communication.
This position is categorically funded by grants. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, disability, medical condition (cancer related), marital status, sex, sexual orientation, age (over 18), veteran status, gender, gender expression, pregnancy, or any other non-merit factor unrelated to job duties. AA/EOE
To apply for this job email your details to HR@cabinc.org